Rental Info
Wedding reception base rental is $1250.
Your rental period is for the entire day. Reception times are from 4:00 – midnight (all events must end at midnight).
The rental fee includes the following:
- Set-up of all tables and chairs before your event and use of the hall from 8 AM until midnight.
- Event coordinator on-site the day of your reception to help coordinate all details.
- Includes use of plates, silverware, water goblets, and water carafes.
- Includes one security person for your reception includes a fully stocked bar with 2 bartenders. (You decided if you want a hosted or cash bar)
- Rental also includes clean-up of the space after your event.Rental does not include catering. A licensed caterer is required for your event and the Stillwater Event Hall has partners with scheel’s catering as our catering partner.
The following items are available for rent for your event. You pick and choose what items you want us to provide, and what items you want to provide yourself.
- Tablecloths
- Napkins
- Table Runners
- Chair Covers
- Chair Sashes
- Ceiling Drapery With Lights
All Wedding Reception rentals include 2 bartenders, and an event coordinator that will be on-site during the day to help with decorations, deliveries and any other needs. You can choose to have a cash bar where your guests pay for their drinks, or you can provide a hosted bar in which you pay for part or all of your guests drinks. All alcohol must be purchased and served by the Stillwater Event Center Hall staff.
All catering must be by a licensed caterer. We have partnered with Scheel’s Catering as our exclusive caterer. Please check out our catering page for more details.
Your event is the only one booked on your day and the Hall is available all day. Receptions typically start at 4:00 pm or later. Please let the Hall Manager know if your event will begin prior to 4 pm. (All events must end at midnight)
If you need a location for your wedding ceremony, we do host ceremonies at the same location for an additional $400 fee. This fee includes set up of all chairs, plus use of the Bridal Room.
A deposit of $500 is required to reserve your date. The balance of all rent and fees will be due 3 weeks before your event.
Payment is Cash, Check or Credit Cards.
There is ample FREE parking on-site. The Stillwater Event Center Hall’s main entrance is street level so there are no steps for you or your guests to navigate.
FAQ
What items are included in the basic room rental?
We include the set-up of all tables and chairs in the rental price.
The use of the kitchen is also included. The clean-up of the hall is also included in the rental fee.
(We do not allow any items to be left at the hall after the rental is over. Please make arrangements to transport any items you wish to keep after your event.)
Why Don't You have Per-Guest Costs?
What about additional service fees?
All fees will be discussed at the showing and will be fully disclosed. We do not have any hidden or surprise fees.
What restrictions are there?
You may begin decorating at 8:00 am on the morning of your event.
Nothing can be hung from the ceilings. (Contact the manager if ceiling decorations other than the ceiling drapery are requested)
Nothing can be taped to the painted portions of the walls.
No outside beverages are allowed to be brought into the hall except for punch and coffee.
No drinking in the parking lot.
Candles are allowed if they are contained within a glass container.
Does the facility have proper licenses and insurance?
The Stillwater Event Center Hall carries all the required licenses and Insurance. Please ask the Hall Manager for details.
Smoking
The Stillwater Event Center Hall is a SMOKE FREE facility, We provide a fenced in patio for your guests to smoke within.
Catering
The Stillwater Event Center Hall provides quality catering for your event through our preferred caterer: Scheel’s Catering
Contact Todd Scheel at 612-281-5695 for information.
Bar Information
We provide a fully staffed bar on-site. Our bartenders are ready to help your guests enjoy their evening. We offer many hosting options, from a full Open Bar to a night with a partially paid tab.
Typical Drink Prices
- $4.00 and up per bottle beer.
- $4.00 and up per mixed drink.
- $2.00 per can of pop.
- $6.00 and up per glass of wine.
- Champagne available upon request.
(Drink prices subject to change without notice)
We stock many name brand drinks. If you have a specific drink you would like, we can usually accommodate special requests with a minimum of 2 weeks notice before your event.
All Alcohol MUST be purchased through the KC Hall.
No Outside Alcohol is allowed! No exceptions.